CHENNAI
PETROLEUM CORPORATION LIMITED (CPCL), a group company of IndianOil, is the
largest refining company in South India, located at Manali, 16 KM from the
City, Chennai with an installed capacity of 10.5 MMTPA. Stringency in meeting
quality norms, with concern for environment, is an adored phenomenon with CPCL
having met Bharat Stage-II and Euro-III equivalent well ahead of scheduled
implementation.
CPCL invites application from
bonafied manufacturers, authorized agents, dealers and traders with established
facilities & proven track record, for registration of their firm, for
procurement of various materials required for Operation & Maintenance of
the Refinery and new projects. CPCL
would prefer to source the required materials directly from original
manufacturer or their authorized agents. The various categories of material
that are used in the Refinery are listed in Chapter-5.
The procedure for
registration of firms for supply of materials to CPCL is detailed below. The Vendor is requested to read the “instructions
to vendors” listed below carefully before filling up this form.
a.
Applicants
who are interested in registration with CPCL for supply of materials shall fill
up this form after ensuring their meeting all our requirements stipulated under
“Requirements for a vendor”. Vendors
who fulfill our requirements shall select the materials, (from the dropdown
menu) for which they intend to register along with description.
b.
In
case of receipt of incomplete data / information, for other than minimum
mandatory requirements. Vendor shall be given opportunity to furnish the
missing data. In case Vendor is not able to furnish the missing data within a
period of 7 days from the date of
intimation, such application shall not be processed further.
c.
Follow
up by any means or influencing through internal / external sources shall make
the application summarily rejected.
d.
In
case manufacturer prefers to operate only thro’ dealers, then they may
authorize bonafied dealers to apply for registration. At any point of time, if
the manufacturer modifies the approved / authorized list by adding or deleting
the vendors, the same shall be communicated to CPCL.
e.
On
satisfaction of Vendor application, based on the details / documents furnished,
further assessment would be done by inspecting their shop floor capabilities
and infrastructure available, either by CPCL or their authorized
representatives, if required. Misinformation, if any, will make the
registration liable for cancellation.
f.
Vendor
who fulfills the criteria required for registration shall be issued with
registration letter and their name would be kept in the “Master Vendor list”
(MVL).
g.
Registration
shall be valid for a period of three years.
h.
Registration
shall be for the purpose of inclusion of vendor’s name in CPCL's “Master Vendor
List” (MVL) and shall in no way guarantee regular issue of purchase enquiries.
i.
Retention
of Vendor’s firm in Master Vendor List (MVL) shall be subject to satisfactory
performance on execution of orders.
j.
In
case of unsatisfactory orders execution on account of quality, delivery period,
infrastructure facilities, over loading, financial / liquidity crunch, labour
unrest, strike, lockout etc., Vendor’s firm shall be put on “Holiday”, and the
same would be reviewed on the basis of progress / improvement at works.
k.
Registration
will be cancelled at any time if the firm repeatedly not responding to our
enquiries.
l.
CPCL
reserves the right to cancel the registration process without assigning any
reasons.
The application can be
submitted online thro’ our website. The application submitted so, will be
considered for evaluation only if the required application fee by way of DD/BC to
be sent to CPCL by courier citing the reference number generated by the system
on completion of submission of application.
m. Cost of application is
exempted for applicants who are registered with SSI, NSIC and CPSEs on
furnishing the documentary evidence online.
Request for sending application
by post/courier or any other mode shall not be entertained. Money orders, Cheques, Postal Orders or
letter of credit will not be accepted towards the cost of application.
Vendor, who is interested in
registration with CPCL for supply of materials shall
fulfill the following requirements:
%
Mandatory
requirements
%
Statutory
requirements
%
Qualifying
requirements and
%
General
requirements
1.
Mandatory requirements:
The following information
shall be treated as mandatory requirement. The vendor who does not meet the
mandatory requirement will not be considered for further scrutiny and their
application would be summarily rejected with out any further correspondence.
Hence it’s vendor’s responsibility to furnish the relevant document online in
order to comply with the mandatory requirement, at the first instance itself.
Manufacturer,
Authorized agent, Traders and Dealers shall furnish their mandatory
requirements in the appropriate pages.
2.
Qualifying requirements: (Applicable
for Manufacturer, Authorized agents, Dealers and Traders)
The following are the requirements, based on which the agency would
be qualified for supply of specific material and the maximum value they could
be considered.
i.
Details
of the “Maximum value order (Single order)” executed for items for which the
Applicant apply for registration.
ii.
The
Turnover shall be 100% or more than the “Maximum value order” executed during
any one of the three preceding years.
3.
General requirements:
(Applicable for Manufacturer, Authorized agents, Dealers and Traders)
The following are the general
requirements, for which necessary documentary evidence shall be furnished online.
i.
Details
of Industrial license
ii.
Details
of ISO certifications
iii.
Details
of NSIC (Applicable
for Small Scale Industries)
iv.
Details
of enrollment as “Registered Vendors” in other firms
v.
Details
of solvency certificate with various credit limits by banker
vi.
Details
of ECS
vii.
Details
about the Minimum acceptable tender value
viii.
Details
of “Quality Policy”
ix.
Details
of “Service Tax” registration number.
Applicants are recommended to
keep the following document in softcopy only in “JPEG” file format readily,
before proceeding the online submission of the
application.
The
applicant shall keep the following proof documents in the form of softcopy, in
jpeg file format to complete the online registration successfully.
1.
Mandatory requirements:
For Manufacturer:
a.
Sales
Tax Regn. Certificates (Both Central & State)
b.
Latest
ITCC / IT return ack. / Refund order
c.
Certificate
of incorporation of the firm
d.
Balance
sheet for current fin. year
For Authorized Agents:
a.
Authorization
letter from the principal
b.
Purchase
Order of principal
c.
Sales
Tax Regn. Certificates (Both Central & State)
d.
Latest
ITCC / IT return ack. / Refund order
For Trader & Dealers:
a.
Sales
Tax Regn. Certificates (Both Central & State)
b.
Latest
ITCC / IT return ack. / Refund order
2.
Statutory requirements: (Applicable
for Manufacturer, Authorized agents, Dealers and Traders)
a.
Central
Sale Tax No.
b.
Local
State Sale Tax No.
c.
Educational
Cess No.
d.
PAN
No.
e.
Preceding
3 years Annual reports
3.
Qualifying requirements: (Applicable
for Manufacturer, Authorized agents, Dealers and Traders)
a.
Purchase
order(s) for items for which, registration is sought for.
b.
Audited
Balance sheet for the three preceding years.
4.
General requirements: (Applicable
for Manufacturer, Authorized agents, Dealers and Traders)
a.
Industrial
licen se
b.
ISO
certifications
c.
NSIC
(Applicable for Small Scale Industries)
d.
Enrollment
as “Registered Vendors” in other firms
e.
Solvency
certificate with various credit limits by banker
f.
ECS
g.
Minimum
acceptable tender value
h.
Details
of “Quality Policy”
i.
Service
Tax registration number
Proceed with online application
Click here